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Taxonomy and metadata: how to sync them, what is the difference

Taxonomy and Metadata are two of the most important elements of a content strategy. They play a critical role in defining the types of assets and content organization making collaboration easier for your organization.

What are taxonomy and metadata?

Taxonomy is a discipline that works by creating terms to label assets and then linking them to a hierarchy. This also allows you to control how the assets are presented and searched. By creating terms for the assets, you can organize and distribute them in various ways. For instance, you probably have multiple disks on which to store all of your files, those files have folders and subfolders, which is what a tree structure or taxonomy is all about.

Metadata is «data that provides information about other data»,  Metadata is often used to describe the attributes and elements within a particular document or page, such as the date when the assets were created and the size of the file. Some systems automatically add this information when the asset is created, while some require manual work to update the metadata.

How is taxonomy used?

Most people are first introduced to taxonomy in high school biology, where they learned how to name, define and classify living organisms. Using a series of classifications, they’re taught to identify animals, plants, fungi and more. Science for new students has a great example classifying the red fox. The first step in this process is creating categories and then have them organized into subcategories.

classifying the red fox

A content management system that uses a taxonomy is commonly used to create an organized website. For example, it could organize websites by creating a set of predefined rules and classifications.

It applies to any online store, first we choose, let’s see DIY shop web site https://www.mrdiy.com.my/ . It has main taxons:

  1. hardware
  2. electricial
  3. household
  4. automative
  5. stationary
  6. MR. Toy
  7. Toys
  8. Others

each taxons has its own categories.

Taxonomy and metadata: how to sync them, what is the difference

How is metadata used?

Metadata often provide information about a specific aspect of a data-set. It serves as a summary of the data’s basic information to help users track and work with the data. In simple terms, it is the collection of information about a photograph, such as its location, date, and time. It can be easily organized through a word description.

Taxonomy and metadata: how to sync them, what is the difference

So What is the difference between taxonomy and metadata?

In simple terms, taxonomy puts together information, and metadata depicts it. But in order for the taxonomy to have the ability to coordinate information, terms should be stored as metadata. Everything works hand in hand to make the digital assets findable, unmistakable, and valuable.

Taxonomy and metadata

Taxonomy Metadata Solutions

Digital asset management systems are designed to store and organize assets. They do so by allowing organizations to collect and organize assets. Knowing the importance of metadata and taxonomy in a digital asset management system is a must for businesses. By implementing these components, digital asset management systems help organizations achieve their goals. Doing so by finding the right tools that can help them implement both.

Where does DAM fit in?

Building a taxonomy for digital asset management works similarly to biological taxonomy. Using a hierarchical structure, you categorize and classify your assets to ease navigation, identify where any given asset can be used, and identify relationships between assets. It helps your users find assets in a way that makes sense to them.

Why do we need a taxonomy?

Taxonomy is important, as it improves your users’ ability to browse through your DAM library, especially when they don’t know exactly what they’re looking for. With a strong taxonomy, your users are able to quickly and intuitively find the assets they need by navigating through a category structure that’s been tailored to their use cases.

The mix of metadata and a taxonomy makes a DAM stronger than a typical file-storage system. It upgrades a static, visual asset library into a fully functioning content hub for your organization.


Having the proper understanding of metadata taxonomy is a vital step to success in any organization. If you’re interested in learning more about Picvario, book a demo today and see how it can benefit you, we’ll help you get started and show you how it can work seamlessly.

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